A statement of work (SoW) is a document may contain project information with entire scope of the work, costs, task timelines, deliverable and contractual figures of the project. It may also help to define specific activities and potential scope for both the parties.
Actually SoW is primary document that may help you to cover entire project’s landscape, even may include strategic plans and potential execution. Shortly, statement of work describes amount of work details to agreed clients.
- Overview to Statement of work template
- Elements of SoW (statement of works)
- Statement of Work [SoW] Template Sample
- Statement of work Templates
Overview to Statement of work template
The SoW is a document that help to define all aspects of the project. It may help to describe the activities, deliverable with unique timelines. A statement of work is very important document that may require to dealing the tasks associated with particular project. Even it is also part of the contract management. Normally businesses are using the SoW to describe the things that related to project such as schedules, terms, expected outcomes, and task timelines.
The Statement of Work may include as following:
- The SoW should include all the deliverable & due dates of each task.
- Normally individual tasks, schedules that may lead to the deliverable, even the responsible personal for these are appreciate may include.
- All the resources which are require to accomplish the project, and the facilities, equipment, procedures and manpower can also require to include in the SoW.
- Every business should have to comply local bodies, and government rules. Hence the it should be details of consent related to project.
- Details of the executable procedures or governance process for the project.
- The SoW may include the costs & deadlines for the financial with the figures of each task costs.
Statement of work template can be helpful to describe entire project information including project objectives, scope of works and cost related information. Creating statement of work template can be challenging if you don’t have enough information or advance tools. hence, here you can find ready made format which may help to prepare your own statement of work template.
Elements of SoW (statement of works)
The statement of the work is a simple document usually contains the entire details of the project. It can be working agreement between al least two parties. That may be any of client, supplier, vendor, buyer, government, contractors or any agency. Simply the structure for the statement of work template will be same, may some contents can be change on contractual requirements. Here as below general element or contents which may common with any SoW template:
- Scope of works
- Project objectives
- Location of work
- Schedule / Period of performance
- Key Assumptions
- Special requirements
- Change management
- Acceptance Criteria
You can also describe the details of the general terms and conditions for the product or service provide to your client. It may include who owns the product once the project is complete. Even more how maintain or upgrades will be handle and communicate in the future.
Scope of works
Describe the entire project works which require to complete in time. Even specify the resources are requiring to use and the extract nature of work. The scope of works is the initial stage or measurement indicator of overall works of project.
You have to describe key objective of the project at the second section of statement of work template. This element is very important for the contractual contents. It will be indicating the actual direction, and key performance.
Location of work
You can describe in this section about the specific or acceptable location of the work. The SoW will be cover the location where must be perform the project tasks. Even specify the location of resources, and where the manpower will perform its best.
Schedule / Period of performance
Specify when the work is expected to start and end, working hours, number of hours that can be billed per week, where the work must be performed, and related schedule information. You can describe the schedule in the timelines.
Create the list of key assumptions regarding the project. You can describe the details, who will be provide which materials, services and information.
The section will be describing the entire project costs including individual costs of each task. It should be clear in a statement of works with estimation of tasks, resources and potential terms.
Specify any special requirements such as resources requirements, procedures, minimum degree or experience level of personnel, travel requirements etc.
Describe how to handle any changes / modification to the project scope listing in the SoW. Detail how the changes will be address and implement. Even how the associated costs will be handle during the project implementation.
In this section you can describe how the client organization will be determining if the work is acceptable. At the section both parties will be signature to indicates that the entire contractual contents are agree with terms.
Statement of Work [SoW] Template Sample
|Client Name: […………………………]|
|Engagement duration: […………………………]|
|Project Manager: […………………………]|
|Begin Date: [ ___/___/___ ]|
|End Date: [ ___/___/___ ]|
Schedule of rates
Include fixed-rate costs for items such as equipment and hourly rates for employee time and service.
|Item Description||Delivery schedule||Costs (Estimate)|
|Phase||Completion Date||Payment Due date|
Statement of Works
Scope of Work:
|Describe the work to be done to detail. Specify the hardware and software involved and the exact nature of the work.|
Location of Work:
|Describe where the work must be performed. Specify the location of hardware and software and where the people must perform the work|
Period of Performance:
|Specify when the work is expected to start and end, working hours, number of hours that can be billed per week, where the work must be performed, and related schedule information.|
|List specific deliverable, describe them in detail, and specify when they are due.|
|Specify any company or industry-specific standards that are relevant to performing the work.|
|Describe how the buyer organization will determine if the work is acceptable.|
|Specify any special requirements such as hardware or software certifications, minimum degree or experience level of personnel, travel requirements, and so on.|
|List any general assumptions regarding the project. Provide details about who will provide what materials, services, and information.]|
Engagement related expenses
|Detail how all expenses that incur as a cost of doing business for the project will be handled. Explain who will be responsible for what expenses.|
Professional services agreement
|Detail the general terms and conditions for services provided to your client. Include who owns the product once the project is complete and how maintenance or upgrades will be handled and billed in the future.]|
Acceptance and authorization
|Use the following format to create a signature page that confirms agreement of the products and services to be delivered, when, how, and for what price. Be sure to include any legal language as required by your company’s legal representative. Get signatures of the client administrator, the Statement of Work author, and any other parties who are responsible for the SOW.]|
|The terms and conditions of the Professional Services Agreement apply in full to the services and products provided under this Statement of Work.|
|Client Name & Signature|
|Service Provide Name & Signature|
Statement of work Templates
Mostly the statement of work template is widely use in professional services provider business. Even it is important part of the business to describe individual project contracts. Actually when business handling multiple projects that needs to confirm the progress to verify individual project. Hence, the statement of work template can help in this regards. It will be targeting the scope of works, and dedicated tasks which pointing particular project. Here is some ready made format which may be useful for your business.
A Sow can be very useful because of its flexibility, functions and variety. All the ready made templates are given for example use.
Statement of work example
Actually the statement of works is formal document which is cover all the tasks and scope in a specific project. It may be explaining the deliverables and acceptable criteria, even the costs, project schedules and objectives of the project. This simple statement of work example provides a complete set of the of initial formation that will be platform for create your own SoW template. Normally SoW may include all the important information targeting specific tasks.
Project statement of work (SOW) template
The project statement of work (SoW) is one of the very important formal document for the explain entire project works in single doc. Even when vendors are involving in delivery management, it will be more precious for management plan of the project. Normally the project manager is issuing the SoW at the phase of planning section. It may be cover the context for engaging with vendors or buyers that may be government to detail all potential deliverables.
SoW – Statement of work template
This is simple and unique statement of work template is specially design for the professional service providers. This template is made with excel application. Actually this template is very simple for use, even very flexible and customization with minimum efforts.