Effective Employee Information template

Blank Employee Information Form – Samples, Examples, Templates

An employee information form may include important details of individual which is might be uses for various process associated to job as well payments, within the company.

The form may contain key information such as:

 

  • Employee’s name, resident address, contacts, as well contact person name.
  • joining date, Duration of employment etc.
  • Employee’s department, and units -specific details.
  • Key role, duties and responsibilities.
  • Job types, shift, working hours etc.

 

Simply, the information in this form may conducts individual employee’s profit. Which is helpful for company for various purposes. Such as such as payroll calculations, emergency contacts, Security management, Identifications cards preparation and distribution, manpower management etc.

 

Uses of employee information form

 

Typically, the form is widely use to recording individual employee’s information. This basic information may include basic profit, history of employment, as well individual background of employee. The key purpose of this form is maintain records, as well using the information for various requirements of processes within the organization.

 

Record purpose

 

It is obvious that each business needs to maintain the key information of each employee. Even this is necessary process are conducts after hiring process of any employee. The information can be helpful at various level and purposes. Even using this details for general reference is common in the business. The information and its records are maintaining at human resources department.

 

 

General requirements

 

Using the employee information form, business can collect all require information which is necessary to use at various processes, management and purposes. Such as identification cards – Each employee should have its own identity card which needs to hold as personal identification. Hence, the information is also directly related to security of workplace, resources as well other employee.

 

Emergency contact information reference

 

The information of this form can be useful when any emergency, incident or accident. The business can immediate trace individual information, and contacts for informed about the incident to related of employees.

 

What to include in employee information form?

 

 

The employee information form is first step to collect information from employee when they join the company. Typically, the collecting information from employee related tasks are conducts by human resources department. Even it necessary to document all the information with standardized and in uniform process. Hence, the form should be standard and unique details are needs to include. Herein below some basic points that describing the common requirements or elements that needs to include in the form are:

 

Individual information

 

In this the section of the form, you can describe basic employee’s information such as employee’s full name, family members and contact person, marital status, existing and permanent addresses, telephone numbers, mobile numbers as well email address etc.

 

Actually, the company have right to collect and store personal records of their employees once they joint the business or even some on the period of time. Typically, the information of each employee are just collect and include them in the employee’s profile document together. Later on when require, company can retrieve it even on update the status it on some time.

 

Academic Records

 

Generally, employers are appointing after verifying employee’s educational background before offering job. Hence, the details are much important for employers for collect and store it, until not require for updates. Typically, it may be employee’s high school, college, or post-graduate degree. The academic records of each employee is much important for employers. Because through it – each one’s basic interpersonal / as well as technical skills are established in schools or colleges.

 

Employment history

 

The employment history of the employee is much important section in the entire information form. The details of each work history is helps to employer to extracting the reasons of the leaved previous employments, positions and overall performance. Based on the disclosed information – employer can get better idea about individual employee’s prior work experience. Even more, for allocating tasks / processes as part of the job – The resources management can refer this section. In case of the employee’s does not have any previous experience, they can leave blank off this section.

 

Abilities & Special skills

 

The details of this section is much important for the employer to know much about individual employee’s abilities, special skills as well as capability. According of this section, management can allocate tasks to employee as per employee’s skills which is described in this section.

 

Government Services numbers

 

Now days, every business asking their employee’s government service accounts numbers as obtained. The government services numbers can be social security number(SSN), health insurance number, or even any enroll number that provided by government. To get the benefits from the services in the future, these numbers are much important for employee as well as employers.

 

Banking Details

 

In this section of the employee information form, the employee should need to fill out its banking details to enable human resources for further process. Typically, this banking details are much helpful for employee to get quick payment from the employee. Now days, most of the businesses are paying their employee’s salary online with their artificial banking details. Hence, it is much important to smooth payment process, the details should be accurate and sufficient.

 

Signatures

 

Typically, in the employee information form, there are commonly three signatures are requiring – one is employee, second for employee’s supervisor and third is for human resources management. The signatures are makes the document valid, transparent and official. Hence in the form, signatures are much important at place of validate and make the document official.

 

Full Name Name: ………………………………………………………….
Address: ………………………………………………………….
………………………………………………………………….
………………………………………………………………….
………………………………………………………………….
Home Phone # : (1) ________________________(2) ________________________
Cell Phone # : (1) ________________________(2) ________________________
Email Address: ………………………………………………………….
Social Security Number : ………………………………………………………….
Birth Date: _____________________________________
Marital Status: _________________________________
Spounse’s Name: ……………………………………………….
2. Spounse’s Employer: …………………………………………….
3. Spounse’s Work Phone: …………………………………………

Sample of Employee Information Form

Employee Information
Job Information
Title: __________________________________________________________________________
Supervisor:_______________________________________________
Work Location: ________________________________________________________________________
Work Phone: _____________________________ Cell Phone: ____________________________
Start Date: __________/__________/___________
Salary: $____________________
Education Background
School: ____________________________ Passing year: _______________ Percentage / Grade:__________
Collage: ____________________________ Passing year: _______________ Percentage / Grade:__________
Special Degree: ____________________________ Passing year: _______________ Percentage / Grade:__________
Details of any Special Academic Records: _________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Skills
1. ………………………………………………………………………………………………..
2. ………………………………………………………………………………………………..
3. ………………………………………………………………………………………………..
4. ………………………………………………………………………………………………..
5. ………………………………………………………………………………………………..
6. ………………………………………………………………………………………………..
Emergency Contact Information
Full Name:…………………………………………………………………..
Address: ……………………………………………………………………
……………………………………………………………………………
……………………………………………………………………………
……………………………………………………………………………
Primary phone: _________________________________ Cell phone: __________________________
Relationship: _________________________________________________________________________
Signatures & Approvals
Employee Sign: ____________________________________ Date: _______________ Place: ______________
Supervisor Sign: ____________________________________ Date: _______________ Place: ______________
H.R. Manager Sign: ____________________________________ Date: _______________ Place: ______________

 

 

Blank Employee Information form sheet

 

Excel Employee Information form sample
Employee Information form

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Printable Employee Information form

 

Employee Information Format
Excel Sheet – Employee Information

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